Job Details

Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College .

* Do not apply through Indeed.com or use easy apply through Indeed.com ***** .

Staff Vacancy Announcement

The Adams Center invites applications for a Fiscal and Personnel Services Manager to oversee the daily financial and personnel operations of the department including payroll, account reconciliation, financial statement compilation, event settlements, department-wide purchasing card reconciliation, annual budget preparation and staff assistance to the General Manager. **** This position also provides administrative support in a professional university-based office, including front line exceptional customer service to visitors, customers, clients, and campus departments. **** It is expected that you are proficient with money handling, purchasing, accounts payable, accounts receivable, reconciliation, financial analysis, invoicing, auditing, settlement development and resolving financial disputes. You will be the primary liaison between the Adams Center and Human Resource Services. You must understand labor laws, hiring and firing practices and union collective bargaining agreements. This position functions within the management team of the Adams Center, under Intercollegiate Athletics.

The Fiscal and Personnel Services Manager acts as a contact and building liaison for a wide variety of organizations and departments.

• Adams Center Ticket Office: collaboratively work to develop reports, ticketing audits, event invoices and deposit information
• Intercollegiate Athletics: provide financial information regarding building rent, custodial, ticketing and event services, assist with annual budget preparation
• UM Business Services: monitor UMDW, Griz Mart and Banner reporting functions, reconcile Procard credit cards and Banner index reports
• UM Budget Office: develop and monitor annual budget reports
• Human Resource Services: serve as department payroll administrator and administer personnel policies and rules
• Event promoters and rental clients: provide settlement and invoice information, collect and distribute ticket monies
• Other contacts include the Missoula Public School District, Montana High School Association and local businesses and organizations

You will be responsible for the management and supervision of one classified staff member, temporary employees, and will share functional supervision of an additional staff member.

Required Skills

• Basic understanding of university accounting procedures
• Skill using personal computers and a variety of software packages
• Experience working with financial reporting programs
• Knowledge of budget development, implementation and oversight
• Past experience using data and reports to analyze and make sound decisions and recommendations
• Experience producing business related event documentation
• Proper knowledge and understanding of cash handling procedures
• An understanding of university, state and federal labor laws
• Knowledge of university recruitment, hiring and termination practices
• Knowledge of university payroll procedures and policies
• Ability to adhere to union collective bargaining agreements
• Ability to communicate clearly, effectively and professionally, orally and in writing; good listening and perception skills
• Exude enthusiasm and have a high level of integrity and customer service skills while interacting with a wide range of individuals and personalities
• Maintain composure while under the stress, pressure and time sensitive demands of the job
• Manage difficult situations appropriately and professionally, and exhibit conflict resolution and/or mediation skills
• Demonstrate effective researching and problem-solving skills
• Consistently exercise initiative and good judgement
• Have excellent attention to detail, accuracy and timeliness
• Maintain thorough records along with confidentiality of information
• Effective organizational skills with the ability to handle multiple tasks at one time
• The ability to collaborate and integrate work functions to achieve maximum efficiency

Minimum Required Experience

• Bachelor's degree in Accounting or Business Administration and minimum of three (3) years of experience in a fiscal-related position OR an equivalent combination of related education and experience

Preferred Qualifications

• A Bachelor's degree in Accounting or Business Administration OR three (3) years of experience working in a university setting in fiscal operations and human resources
• Professional experience in a university setting with familiarity of live entertainment and athletics operations

About UM

The University of Montana is a flagship, R1 research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
  • Video: Mission First, People Always
• City of Missoula
  • Destination Missoula
  • Missoula Area Chamber of Commerce
• The State of Montana
  • Visit Montana

Position Details

Position Title: Fiscal and Personnel Services Manager

(Accounting Associate Manager)

Position Number: 029670

Department: Adams Center

Work Schedule: Full-time, 1.0 FTE (40 Hours a week),

Monday through Friday 8:00 am to 5:00 pm, 12 months/year

may be required to work some events, evenings, weekends and holidays

Salary: $24.433/hr.

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan,

partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with university regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans' or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

How to Apply

Application Deadline: **Sunday, June 2, 2024 **by 11:59 PM (Mountain Time)

Candidates are required to submit the following materials online via "New Resume/CV" button below.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Three (3) Professional References – names and contact information

***** Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.

Required Skills

Required Experience